Election Systems & Software

  • Accounting Compliance Coordinator

    Job Location US-NE-Omaha
    Posted Date 3 days ago(1/14/2019 9:01 AM)
    Job ID
    # of Openings
  • Job Description

    A Coordinator, acounting Compliance manages the monthly internal sales commission processes for payment in accordance with agreements. Compiles the property tax returns, sales & use tax returns, and State by State business licenses.  Records the cost of newly-acquired fixed assets (both tangible and intangible), tracking existing fixed assets, recording the depreciation, and accounting for the disposition of fixed assets and reconciles these same general ledger accounts.  Plays key role in the annual Business Property & Casualty insurance renewal, while also managing insurance claims to achieve quality results and expense controls.  Takes the operational lead in all facilities related issues, i.e., building improvements or furniture & fixture resolutions.


    Essential Duties and Responsibilities

    1. Maintains all commission plan payouts, data entry of actual activities and ensures that payout is accurate and backlog activities are in alignment,
    2. Responsible for collection of sales data to calculate commissions and the analytic review of each sales representative and manager roll-up.
    3. Works closely with insurance brokers and agents to assist with the annual insurance policy renewals,
    4. Responsible for reviewing insurance claims and submitting detailed information for proper filings.
    5. Manages insurance claims to ensure that insurance issues have been settled and claims have been paid out accounting for all plan deductibles,
    6. Processes payments to accounts payable and codes insurance claims to the general ledger and performs monthly reviews of open and closed claims,
    7. Provide Certificates of Insurance, as requested and required,
    8. Generates monthly depreciation GL postings and annual account reports to management,
    9. Prepares audit schedules relating to fixed assets, and assist the auditors in their inquiries,
    10. Assists the Governmental Compliance Accountant with tax filing activities including the preparation of property tax returns, sales & use returns, the processing of Credit Applications/Resale Certificates and Business Licenses & Registrations.
    11. Assists with all Facility management issues including physical property changes, building improvement and office furniture requests and is the liaison working with construction improvement vendors and coordinating furniture movements within the corporate offices.
    12. Provides back up and support to the Accounts Receivable Collections Specialist.



    Education:  Minimum of two year’s accounting experience or equivalent work experience required preferably has an Associate Degree or bachelor’s Degree in Business and Accounting



    Must have 2 to 3 years’ experience including:


    Knowledge, Skills and Abilities:

    This indvidual must be able to communicate verbally and in writing and clearly & effectively  be able to deal with vednors, customers, co-workers, peers and management.  This individual must possess strong negotiation skills, and be tactful, confident & skilled in their ability to coordiate and manage timely projects and resolve issues.  Strong interpersonal skills are desired and proficiency with computer software and Microsoft office products are desired.


    Demonstrate initiative, ability to learn quickly, and able to work with minimal direction.

    Problem-solving skills required.

    Must be proficient in Excel, Word and Outlook.


    Licenses/Certifications Required:     N/A


    Supervisory Responsibilities:  This position has no supervisory responsibilities.


    Work Environment:  This job operates in a professional office environment which routinely uses standard office equipment such as computers, telephones, and photocopiers.


    Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; hands to finger, handle or feel; and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 


    Travel:    Minimal <5%


    Security:  Required to consistently demonstrate adherence to all security requirements and accepted practices as contained in the current ES&S Security Policy.  Incumbents must proactively read, comprehend and adhere to all ES&S security policies, practices and procedures regarding the safety and safekeeping of co-workers, products, services and other intellectual property as defined in the ES&S New Business and Non-disclosure, or Proprietary matters, Confidential matters and Non-Competition agreements, and the current ES&S Security Policy Manual.


    EEO Statement:  In order to provide equal employment and advancement opportunities to all individuals, employment decisions at ES&S will be based on merit, qualifications, and abilities.  ES&S does not discriminate in employment opportunities or practices based on race, creed, color, religion, sex, sexual orientation, national origin, citizenship status, marital status, age, disability, genetic information, or because of past, current, or future military obligations or any other characteristics protected by law.

    This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.


    E-Verify: ES&S shall electronically verify the employment eligibility of their newly hired employees and shall submit a query to E-Verify for any newly-hired employee after completion of the I-9 process and no later than the end of the third business day after the employee’s actual start date.                                                                                                         


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