Election Systems & Software

  • Certification Documentation Specialist

    Job Location US-NE-Omaha
    Posted Date 2 days ago(11/14/2018 4:40 PM)
    Job ID
    # of Openings
  • Job Description

    A Specialist, Certification Documentation is responsible for coordinating, producing, editing, proofreading and occasional writing of the Technical Data Package required by the federal VVSG and various state regulations. This role collaborates closely with Product Development, Product Management, Product & customer Operations, certification services and technical documentation services to ensure product data complies with certification requirements.


    Essential Duties and Responsibilities:

    1. Research requirements defined by the federal VVSG and states’ regulations and coordinate production of Technical Documentation Packages (TDP) in compliance with federal and state voting system compliance reviews.
    1. Manage documentation projects by forecasting data requirements, scheduling deliverables coinciding with federal and state voting system reviews, communicating with system evaluators, identifying and resolving documentation issues, and control and update versions of TDP.
    1. Develop and update document templates and train stakeholders in appropriate standards applied for producing TDP materials.
    1. Audit and monitor data, systems, and processes for compliance to federal and state policies and laws.
    1. Evaluate and make recommendations for continuous improvement in the processes for coordinating and producing TDP materials in an optimal manner.
    1. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.



    Education:  Must have a bachelor’s degree in Business Administration or equivalent background



    At least 3 years experience including:

    Experience with overseeing projects

    Experience writing and responding to requests for proposals (RFP) requiring extensive technical content

    Experience managing technical writing projects

    Skilled using SharePoint



    Strong organizational skills and ability to prioritize tasks under pressure and deadlines

    Strong Technical writing capacity including writing, editing and proofreading

    Strong desktop publishing skills, including Microsoft Office Suite and Visio

    Strong communication proficiency both orally and in writing

    Interpersonal effectiveness/credibility

    Problem Solving/Analysis


    Licenses/Certifications Required:  None


    Supervisory Responsibilities:  This position has no supervisory responsibilities.


    Work Environment:  This job operates in a professional office environment which routinely uses standard office equipment such as computers, telephones, and photocopiers.


    Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; hands to finger, handle or feel; and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.


    Travel:  Approximately <10% travel is expected.


    Security:  Required to consistently demonstrate adherence to all security requirements and accepted practices as contained in the current ES&S Security Policy.  Incumbents must proactively read, comprehend and adhere to all ES&S security policies, practices and procedures regarding the safety and safekeeping of co-workers, products, services and other intellectual property as defined in the ES&S New Business and Non-disclosure, or Proprietary matters, Confidential matters and Non-Competition agreements, and the current ES&S Security Policy Manual.


    EEO Statement:  In order to provide equal employment and advancement opportunities to all individuals, employment decisions at ES&S will be based on merit, qualifications, and abilities.  ES&S does not discriminate in employment opportunities or practices on the basis of race, creed, color, religion, sex, sexual orientation, national origin, citizenship status, marital status, age, disability, genetic information, or because of past, current, or future military obligations or any other characteristics protected by law.

    This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.


    E-Verify: ES&S shall electronically verify the employment eligibility of their newly hired employees and shall submit a query to E-Verify for any newly-hired employee after completion of the I-9 process and no later than the end of the third business day after the employee’s actual start date.


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