Election Systems & Software

  • Contracts and Orders Coordinator

    Job Location US-NE-Omaha
    Posted Date 2 hours ago(4/19/2018 9:58 AM)
    Job ID
    # of Openings
    Contract and Orders
  • Job Description

    A Coordinator, Contracts & Orders is responsible for coordinating transactional activities with respect to the assigned portfolio within the Pricing and Sales Order function.  Responsibilities include but are not limited to order entry from both internal and external customers, Return Material Authorizations (RMA), and executing invoicing and credit memos in a timely, accurate and efficient manner aligned with customer expectations.


    Essential Duties and Responsibilities:

    1. Coordinate and execute sales order and contract activities including but not limited to supporting the accuracy and timeliness of order entry into the supply chain, recognize revenue and manage expenses to a desired margin target; monitor, execute and report timely billing activities; and research transactional history in order to address customer questions across assigned portfolio.
    1. Maintain and monitor data flowing into and out of supply chain software system including but not limited to customer data, inventory descriptions, current prices and status of order fulfillment.
    1. Support professional services departments by confirming shipping schedule for site support materials, assisting with project management and training activities with respect to the assigned portfolio.
    1. Support inventory and warehouse activities by confirming status of supplies and equipment associated with rental agreements with respect to the assigned portfolio.
    1. Continuously review and make recommendations for process improvements related to sales order processing.
    1. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.



    Education:  Must have a bachelor’s degree and/or equivalent related experience



    At least 4 years experience including:

    Knowledge of order management processes;

    Knowledge of accounting principles regarding revenue recognition and expense control

    Familiarity with business analysis processes is highly desired



    Strong customer service skills

    Strong ability to multi-task in a fast paced environment

    Strong team behaviors that foster cooperation, influence and effectiveness

    Strong communication skills verbally and in writing

    Proficient skills using Microsoft Office applications

    Strong mathematical and logical reasoning ability


    Licenses/Certifications Required:  None


    Supervisory Responsibilities:  This position has no supervisory responsibilities.


    Work Environment:  This job operates in a professional office environment which routinely uses standard office equipment such as computers, telephones, and photocopiers.


    Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; hands to finger, handle or feel; and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.


    Travel:  Approximately <10% travel is expected.


    Security:  Required to consistently demonstrate adherence to all security requirements and accepted practices as contained in the current ES&S Security Policy.  Incumbents must proactively read, comprehend and adhere to all ES&S security policies, practices and procedures regarding the safety and safekeeping of co-workers, products, services and other intellectual property as defined in the ES&S New Business and Non-disclosure, or Proprietary matters, Confidential matters and Non-Competition agreements, and the current ES&S Security Policy Manual.


    EEO Statement:  In order to provide equal employment and advancement opportunities to all individuals, employment decisions at ES&S will be based on merit, qualifications, and abilities.  ES&S does not discriminate in employment opportunities or practices on the basis of race, creed, color, religion, sex, sexual orientation, national origin, citizenship status, marital status, age, disability, genetic information, or because of past, current, or future military obligations or any other characteristics protected by law.

    This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.


    E-Verify: ES&S shall electronically verify the employment eligibility of their newly hired employees and shall submit a query to E-Verify for any newly-hired employee after completion of the I-9 process and no later than the end of the third business day after the employee’s actual start date.



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