Election Systems & Software

Senior Proposal Coordinator

2 days ago
Job ID
# of Openings

Job Description

A Sr. Coordinator, Proposals is responsible for researching and developing complex proposals and comprehensive Proposal Management Plans and work collaboratively with team members, subject matter experts (SME), other proposal coordinators and relevant stakeholders throughout the proposal development process.



Essential Duties and Responsibilities:

  1. Lead proposal initiatives in accordance with department processes and best practices with a demonstrated ability to identify appropriate content, as well as content gaps, ensuring timely submission of accurate and compliant responses.
  1. Research and analyze leads for potential bid opportunities; disseminate to RSMs and other appropriate stakeholders for decision to respond to bid.
  1. Research proposal responses with internal SMEs and analyze responses to individualized requirements and evaluate compliance with RFP requirements and department and company standards.
  1. Develop and apply subject matter expertise in all products and services markets and collaborate with stakeholders including but not limited to Regional Sales Managers, election services, product certification, finance and legal representatives and related subject matter experts (SME) to assure timely and accurate completion of required bid related components such as cover letter; executive summary; bid responses and documents; forms and requirements specific a bid like bid bonds, insurance requests, etc.; and ultimately the final proposal.
  1. Customize existing content to reflect specific client requirements within required timeframe while identifying requirements for new content. Collaborate with SMEs to write new content.
  1. Coordinate production of bid proposal including developing first draft responses, generating subsequent drafts through final edition, track/report project status relative to project milestones, printing, binding, collating, shipping and distribution of final copy and archive in proposal files.
  1. Assist department manager in developing continuous process improvements focused on improving our competitive bids and enhancing our RFP responses management and maintain updated database information, modular materials and proposal boiler plate documents.
  1. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.



Education:  Must have a bachelor’s degree, Journalism, Business communications; Marketing communications or related field


At least 6 years experience including:

3-4 years experience with technical proposal coordination requiring attention to detail and sense of urgency

2-3 years experience writing technical proposals in response to state and local government solicitations



Advanced skill level in writing, editing, proofreading, page layout, and coordinating

Advanced skills in Microsoft Word

Subject Matter expert in sales proposal research and development

In- depth knowledge of product technologies

Ability to work in a deadline driven environment

Strong capacity to communicate verbally and in writing to all levels of the organization

Good problem solving ability


Licenses/Certifications Required:  Project Management Professional certification preferred


Supervisory Responsibilities:  This position may provide guidance to less experienced Coordinators, Sales proposals


Work Environment:  This job operates in a professional office environment which routinely uses standard office equipment such as computers, telephones, and photocopiers.


Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; hands to finger, handle or feel; and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.


Travel:  Approximately <10%% travel is expected.


Security:  Required to consistently demonstrate adherence to all security requirements and accepted practices as contained in the current ES&S Security Policy.  Incumbents must proactively read, comprehend and adhere to all ES&S security policies, practices and procedures regarding the safety and safekeeping of co-workers, products, services and other intellectual property as defined in the ES&S New Business and Non-disclosure, or Proprietary matters, Confidential matters and Non-Competition agreements, and the current ES&S Security Policy Manual.


EEO Statement:  In order to provide equal employment and advancement opportunities to all individuals, employment decisions at ES&S will be based on merit, qualifications, and abilities.  ES&S does not discriminate in employment opportunities or practices on the basis of race, creed, color, religion, sex, sexual orientation, national origin, citizenship status, marital status, age, disability, genetic information, or because of past, current, or future military obligations or any other characteristics protected by law.

This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.


E-Verify: ES&S shall electronically verify the employment eligibility of their newly hired employees and shall submit a query to E-Verify for any newly-hired employee after completion of the I-9 process and no later than the end of the third business day after the employee’s actual start date.


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